Committee Governance & Roles

EXECUTIVE

President (Executive Role)

The president is the main representative of the committee and works closely with the teaching team, Operations Manager and wider committee to make key decisions for the kinder.

Duties include:

• Lead the monthly committee meetings (usually online) and oversea the committee function.

• Be the main representative of the kinder with external stakeholders, including government bodies.

• Work closely with the Operations Manager to act on council requests, complete and lodge paperwork.

• Be a person with management and control of the organisation

• Estimated time allowance: 2-3 hours a month (30 mins a week) Plus monthly 1hr online meeting

Vice President (Executive Role)

The vice-president provides support to the president and stands in for the president as required.

Duties include:

• Assume the President’s role on occasions where they are unavailable/unable to do so.

• Work with President and staff to maintain policies and procedures for the Centre.

• Source and apply for grants provided by Community Organisations and Council in collaboration with the wider committee.

• Be a person with management and control of the organisation

• Estimated time allowance: 10 hours over the grant period about 2 months. Plus monthly 1hr online meeting

Secretary (Executive Role)

The secretary is responsible for communications to help ensure the committee runs effectively and efficiently. 

Duties include:

• Attend Committee Meetings once a month.

• Prepare and circulate committee meeting documents and agendas.

• Record and circulate the minutes of all meetings and related actions. 

• Prepare and send any documentation to external stakeholders including government bodies

• Be a person with management and control of the organisation

• Estimated time allowance: 1 hours a month Plus monthly 1hr online meeting

Treasurer (Executive Role)

The primary role of the treasurer is to make sure that the financial affairs of the organisation are conducted in an appropriate manner, in conjunction with the kinder bookkeeper.

Duties include:

• Liaise with the Bookkeeper and operations manager over all financial business.

• Present budget reports at monthly committee meetings. 

• Prepare the budget in consultation with the committee, bookkeeper and staff.

• Organise a float, collect and reconcile funds at events and bank fundraising. 

• Be a person with management and control of the organisation

• Estimated time allowance: 2 hours a month Plus monthly 1hr online meeting

NON-EXECUTIVE ROLES

Event/Fundraising Coordinator

The Event/Fundraising Coordinator plans events and activities with the aim of bringing the kinder community together and raising funds for kinder equipment and toys.

Key duties include:

• Lead the planning and organising of events and activities throughout the year. 

• Maintain a list of event suppliers, contacts and future ideas.

• Update the committee on the event/activity plan in monthly committee meetings. 

• Review and document each event with recommendations for future events

• Estimated time allowance: 30 mins a week Plus monthly 1hr online meeting

Events/Activities include:

• Welcome BBQ (Feb)

• Easter Raffle (Mar/Apr)

• Bunnings BBQ (TBC)

• Cultural Evening (TBC)

• Picture Plates (Term 3)

• Kinder Photos (Term 3)

• Obstacle-a-thon (Nov)

• Christmas Raffle (Dec)

Working Bee / Maintenance Coordinator

The Working Bee Coordinator works in conjunction with the Centre Director and Operations Manager to organise and run 2 working bees throughout the year and assist with general maintenance.

Duties include:

• Liaise with the OCK staff to put together a list of jobs to be done for each working bee.

• Organise suitable dates for working bees.

• Organise for delivery of any necessary materials/equipment, such as tan bark, skip bins, etc. 

• Assist the Operations Manager, with sourcing appropriate trades for maintenance, including organising quotes, bookings and sending invoices for payment.

• Estimated time allowance: Once a year about 6 hours Plus monthly 1hr online meeting

General Committee Member

General committee members can play as big or small a role in the committee as they like. These roles provide support and assistance to the Executive Committee group across a broad range of areas.

Duties include:

• Attend monthly committee meetings, usually online.

• Assist with event planning and set up in the lead up and at kinder events.

• Ad hoc support with various kinder tasks including as administration and purchasing products for kinder events.

Class Communication Representative

“Class Reps” connect families in the same kinder group.  Using What’s App they communicate social events, play dates, kinder reminders and other child related kinder information. It is an informal communication channel aimed at helping families understand what is happening at kinder

Duties include:

• Attend monthly committee meetings, usually online.

• Liaise with Operations manager, and committee members to ensure each class is aware of events and things happening at kinder

• Organising play dates outside of kinder hours

• Answer questions about kinder